I found this thread useful when I was trying to estimate costs, and I just got my initial BEO (yah!), so I thought I'd share. Some items also have 6.5% FL tax and/or a 20% service charge. I'll indicate when that's included or put (+ tax) or (+sc) after the base price.
Personal Floral
$85 (+ tax) - Bridal bouquet designed with light blue and dark blue delphinium. Wrap the stems 75% with 350 Royal Blue satin ribbon.
$57.50 (+ tax) - flower girl: light and dark blue delphinium petals in ivory Mickey basket.
$14.50 (+ tax) - flowers for groom and fathers: white dendrobium orchids with ivy, lily grass and 350 Royal Blue sating ribbon stem wrap (3 total).
$21.00 (+ tax) - flowers for mothers and grandmother: light and dark blue delphinium with filler, greens and sheer ivory ribbon -- wrist corsage (3 total)
Total cost for "personal" floral: $249.00 ($265.19 with tax)
Ceremony decor
$150 ($159.75 with tax) - floral clusters of light and dark blue delphinium with greenery tied with white satin ribbon bows. Tie to the front two corners of the railings and one on each "exit door" of the black grating. 4 clusters @ $25 each, 4 clusters @ $12.50 each.
Reception decor
$12.50 (+ tax) - Place card table: scatter light and dark blue delphinium blooms on the place card table.
$34.00 (+ tax) - Cake table: 120" baby blue satin floor length linen
$31.00 (+ tax) - Cake table: 120" ice blue organza overlay
$12.00 (+ tax) - Cake table: swag cake table at 3 points
$5.00 (+ tax) - Cake table: scatter sea blue glass stones on table
Total: $94.50 ($100.64 with tax)
Adult table decor
$175 or $125 (+ tax) - Floral Centerpiece: 22" or 10.5" or 9" cylinder with blue water in the vase. Top with French floral ball of light blue hydrangea, light blue delphinium, white roses and white gerbera daisies.
$15 or $5 or $5 (+ tax) - rental of 22", 10.5", and 9" cylinders for centerpieces
$2.50 (+ tax) - shotglass votive candle: 6 per table ($15 per table)
$29.00 (+ tax) - 108" baby blue satin floor length linen for the existing rounds (tables in the Living Seas seat 6 guests each)
$20.00 (+ tax) - 90" round ice blue organza overlay
$16.00 (+ tax) - swag table at 4 points
Average price per adult table: $230.00 (total with tax for 12 tables: $2,939.40)
Kids table decor
$25.00 (+ tax) - Butcher paper and 3 packs of standard crayons
$55.00 (+ tax) - Centerpiece: 6 large lollipops and 3 straight swirl lollipops decorated with curly ribbon of various colors and arranged in foam covered with multi colored mylar paper in a galvanized bucket. (Priced for guests to keep.)
$4.50 (+ tax) - battery operated votive "candle": 3 per table ($13.50 per table)
$36.00 (+ tax) - 90x156" baby blue satin floor length linen for the existing square tables (the Living Seas has 2 square tables that seat 6 guests each.)
$40.00 (+ tax) - 2 90" round ice blue organza overlays
$16.00 (+ tax) - swag table at 4 points
Total: $185.50 per table ($395.12 for two tables, including tax)
Place settings
$11.75 (+ tax) - rental of silver beaded charger: 1 per adult ($900.99 for 72 adults, including tax)
$4.00 (+ tax) - ice blue satin napkin ghosts folded and tied with 350 Royal Blue satin ribbon in a bow: 1 per guest ($357.84 for 84 guests, including tax)
$7.00 (+ tax) - not sure about this price yet - white chocolate place card with guest's name and table number written in chocolate: 1 per guest ($626.22 for 84 guests, including tax)
Floral delivery fee: $180.00. No tax added.
Cake floral: TBD. I'm estimating $100 + tax for now.
Floral total, based on 84 guests, 12 adult tables, 2 kids tables: $6031.64 including tax.
Ceremony costs
$1,500 (+ tax) - Ceremony location fee
$150.00 (+ tax, sc) - Powered Speaker Package: includes 2 speakers
$160.00 (+ tax, sc) - Wireless Microphone, Lavaliere: one for groom, possibly one for Officiant
$45.00 (+ tax, sc) - Audio Mixer, 4 Channel
$65.00 - Technician/Operator: Tech will assist with set and maintain audio, price is per hour.
Total including tax, service charges: $2,111.58
Photo/Videography
$2665 (+ tax) - Custom Wedding Photo Package, 6 hours coverage
$1600 (+ tax) - Custom Wedding Video Package, 6 hours coverage w/ 1 DVD copy
10% discount for Photo & Video for using both Disney services
Album Choice: Black/Digital Montage
Total including tax: $3838.50
Transportation/
$261.60 - Limousine for 3 hours, max 8 passengers
$87.20 - Charter bus for 1 hour. We're getting two, for 7 hours each. One is handicapped equipped and seats 47. The other seats 55.
Total: 1,482.40
Our Bar is bill-on-consumption (BOC), so our WP just listed some common (morning) beverages. These prices do not include tax and service charge:
$6.95 - spicy bloody mary
$7.95 - chilled mimosa (price per bottle?)
$9.00 - classic bellini
$7.95 - irish cream coffee
$7.75 - coffee and kahlua
$5.00 - domestic beer
$5.50 - imported beer
$3.75 - soft drink
$4.00 - bottled water
$6.00 - call brand cocktail
$3.75 - fruit juice
$6.25 - house wine
Food/Beverages per person
$8.50 (+ tax) - wedding cake
$100.00 (+ tax) - Bartender
$52.00 (+ tax, sc) - Adult brunch
$26.00 (+ tax, sc) - Child brunch
$13.95 (+ tax, sc) - Vendor meal (we'll have 3 for 2 photographers, 1 videographer)
$1.70 (+ tax) - Cake handling fee
$20.00 (+ tax, sc) - Adult beverages (my estimation based on above prices)
$15.00 (+ tax, sc) Child beverages (my estimation based on above prices)
So, for 72 adults, 12 children, my estimated total including tax and service charges is: $8,383.63.
My cake is "Georgina Stacked" (basic round layers) with swiss dots. I requested butter cream frosting. (That isn't indicated on the BEO, so I have to double-check that it won't be fondant. Also, my BEO describes "blue" swiss dots, but I want white, so that'll have to be changed. I expect the price will stay the same...) I'll have blue delphinium cascading floral. The top and bottom layers are chocolate cake with raspberry mousse. The middle layer is yellow cake with raspberry mousse.
And here's my menu, which is a modification of Tinker Bell's Brunch Buffet:
Pre-reception
Seasonal Fruit Display: fresh fruit and berries artistically presented on fruit skewers
Chilled deviled eggs
Regular and chocolate croissants
Reception
Oven Roasted Yukon Gold Potatoes
Hardwood Smoked Bacon
Maple Glazed Pork Sausage Links
Carving Station:
Roasted Turkey Breast with Cranberry Chutney (I'm changing this to just plain roast turkey carving station.)
Fresh dinner rolls, mayonnaise and butter (I'm adding mustard and horseradish)
Sliced Ham with Pineapple Glaze (I'm changing this to just a plain ham carving station.)
Beef Tenderloin Carving Station
Omelete Station:
Eggs and Omelets (made-to-order) to include Shrimp, Assorted Cheeses, Ham, Peppers, Onions, Mushrooms, Spinach, Salsa and Egg Substitute. (I specifically requested no-seafood, so I'll ask, again, to have the Shrimp removed.)
Waffle Station:
prepared-to-order with Caramelized Bananas, Chocolate Hazelnut, Fresh Fruit, served with whipped cream
Danish, Brioche, Cinnamon Buns, Rolls, Butter, and Jellies
Assorted Dessert Pastry Display
Fresh Orange Juice, Coffee and Teas
back to the costs...
Entertainment
$1780.00 - String Quartet (violin/violin/viola/cello), to play at ceremony, pre-reception, and start of reception, 3 hours total
$820.00 - Pianist to play at reception for 3 hours. Living Seas has a piano, so that isn't included in the cost. (In our BEO, this is listed as a 4 hour set, with an additional $175 for the last hour, but we don't need that. Our WP also lengthened the reception time by and hour, which we will be changing.)
$535.00 - Caricature artist for 80 guests, approximately 20 portraits per hour, 3 hour call time featuring 3 30-minute sets. We'll need 3 for 80 guests.
$800.00 - Donald Duck, in formal attire, will greet and entertain guests, sign autographs and take photos with guests during 30 minute call time.
Total Entertaiment: $5,005.00
Reception venue
$500.00 (+ tax) - $532.50 total.
So, our grand total, including all tax and service charges, right now for 72 adults, 12 children (8 aged 3-9 "count" as children) is $27,385.25.
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